Our client is currently looking to hire an ACCOUNTING MANAGER for their Edmonton office.
JOB DESCRIPTION:
Under the direction of the company Vice President the ACCOUNTING MANAGER will:
Provide support for the financial affairs of the company and prepares financial analysis of operations, including monthly financial statements for the guidance of management.
You will be responsible for the company’s financial plans and policies, accounting practices, fiscal records maintenance and the preparation of financial reports.
Supervise, oversee and direct the general accounting, internal auditing, cost accounting and budgetary administration and controls.
You will also be responsible for company tax planning and compliance with all federal, provincial, municipal, corporate, payroll, GST, WCB and any other applicable taxes
The responsibilities of the Accounting Manager include, but are not necessarily limited to:
Development, analysis and interpretation of statistical and accounting information in order to appraise operating results in terms of profitability, performance against budget and other matters related to the fiscal / financial stability and operating effectiveness of the company
Maintains the company’s system of accounts and ensures accurate records are maintained for all company transactions and assets either directly or through direct reports
Directs the Accounting Department Employees in providing and directing accounting procedures and accounting system applications to maintain proper records and adequate accounting controls
Oversees (includes preparation and or reconciliation) all company accounting department activities, processes and procedures including accounts receivable, accounts payable, bank reconciliation, cash application / management, payroll, cost accounting, job cost accounting and facilitation of bank deposits
Prepares credit applications, trade references and recommends appropriate credit limit based on credit worthiness of the customer
Provides direction / support in the accounts payables match and clear invoice processing / reconciliation activities, required to process vendor invoices in a timely manner; reviews accuracy of approved vendor invoices by spot checking for discrepancies / issues, as outlined in the company’s standard operating procedures
Provides oversight / support for all departments on matters that affect the accounting system and other relevant company purchases information
Ensures all reasonable early payment discounts are taken on vendor accounts payable invoices
Checks and approves all internal employee expense vouchers; issues manual cheques or cash as requested and approved
Reimburses submitted and approved travel expenses and approved allowances (i.e. safety allowance, cell phones, etc.) incurred by assigned employees
Performs monthly credit card and petty cash reconciliation including matching credit card receipts with statements; investigates missing receipts and posts all approved credit card entries in the accounting system
Appraises company financial position regularly and issues periodic reports to company ownership on the company’s financial stability, liquidity and growth potential
Coordinates and directs the preparation of the company annual operating and capital budget, financial and cash flow forecast, inventory dollar levels, budgeting process, collaborates with senior and department management to achieve required buy in
Recommends annual inventory dollar levels and capital budget requests for approval by ownership
Prepares regular monthly reports including income statement, balance sheet, cash flow and any reporting required for regulatory agencies and financial institutions; checks information for accuracy and makes adjustments as required
Directs and oversees all year end reporting preparation / requirements to ensure timely submission to all required government agencies, financial institutions and 3rd party accounting firm
Provides relevant financial reporting and operations metrics and meets regularly with company ownership, senior and department management to review operating reports / results, including variances to sales, margins, expenses and operating income; points out opportunities for improvement / recommends appropriate action as required
Analyses operational issues impacting the company (i.e. overtime, inventory control, etc), determines their financial impact and points out opportunities for improvement / recommends appropriate action as required
Oversees processing of company payroll (salaried and hourly employees); ensures accuracy and timeliness
Studies mid to long range economic trends and keeps up to date on general, business and financial conditions and their possible impact on the company
Assists ownership with future growth support information as required, including validating sales, margin and profit assumptions; requirements for capital, land, buildings, staffing, etc for contemplated market, product and customer expansion, competitive acquisition or strategic alliances
Evaluates and recommends adequate insurance coverage for protection against property losses and potential liabilities; executes additions to policies and renewals as required
Facilitates the timely preparation of all S.R. & E.D. grant information to ensure the company is reimbursed for all appropriate expenses
Directs, coordinates and manages company-wide annual physical inventory process
Directs and coordinates company-wide enterprise computer system including all applications, controls, licenses etc, in conjunction with the designated corporate IT resource
Promotes teamwork between the office and administration employees and all company departments through positive role modeling and leading by example
Conducts direct reports probationary reviews and annual performance appraisals in a timely manner
Proactively coaches direct reports in developing their strengths through ongoing daily feedback and face to face communication; particular emphasis in mentoring department employees for future responsibilities
Responsible for office and administration personnel actions including recruitment, promotions, discipline and terminations in conjunction with ownership and senior management
Attends and actively participates in company monthly safety meetings
Ensures the company follows all standards regulated by Alberta Employment Standards Code; maintains contact with Labour Standards Officers on discrepancies and issues to ensure compliance
Ensures that the customer invoicing function is effectively and consistently implemented and all invoicing is accurate and processed / delivered by the 25th of each month
Validates through spot checks that all required employee, customer, supplier and accounting data entry is entered into the accounting system or other off line system(s) accurately and in a timely manner
Ensures monthly vendor statements are reviewed and reconciled to invoices received to mitigate duplicate invoices or overcharge; coordinates activities resulting from statement review
Achieve budgeted accounts receivable Days Sales Outstanding and accounts payables days
Achieve 98% payroll accuracy (areas within the control of the Accounting Department)
Provides month end enterprise system generated financial reports including income statement and balance sheet with 15 working days of month end
QUALIFICATIONS:
C.M.A. or C.G.A. designation or candidate with demonstrated technical accounting knowledge and experience
Minimum 5 years of experience in financial management including strong background in finance, accounting, budgeting and cost control principles including GAAP
Intermediate level computer skills including demonstrated proficiency in excel, access, word
Experience with Quick Books desirable
Experience with payroll applications and systems
Knowledgeable in generally accepted accounting practices and principles
Knowledgeable in the preparation of financial statements, schedules and reports
Knowledgeable in auditing practices and principles
Demonstrated ability to work with highly sensitive and confidential information
Well developed interpersonal skills; ability to work well in a team environment that promotes inclusiveness and proactive communication among team members
Excellent communication skills with strong, written, verbal and presentation skills
Well developed listening, coaching, delegating, training and mentoring skills; advocates Team concept
Problem solving capabilities with the ability to make decisions using good judgment; considers the relative costs and benefits of potential actions to choose the most appropriate solution
Ability to work independently under pressure
Strong follow up skills; stays on top of the issue until satisfactory resolution is achieved
Excellent analytical and organizational skills; the ability to think and plan ahead and manage multiple projects, prioritize and meet deadlines
Strong attention to detail; develops and maintain organizational systems
Qualified and interested individuals are encouraged to apply to Stefanie Willis Howse -info@indemand.ca
ONLY QUALIFIED CANDIDATES WILL BE CONTACTED
