IN DEMAND Recruitment & Consulting Inc. is currently looking to hire a 30+ DAY TEMPORARY EXECUTIVE ASSISTANT to work with the President of Edmonton, Alberta based client.
This position requires outstanding communication and interpersonal abilities, a strong work and service ethic, and excellent organizational and networking skills. The Executive Assistant is responsible for effectively and efficiently managing the President’s time, tasks, budget, and schedule, appropriately preparing for all meetings, emails and presentations. A successful assistant will develop strong knowledge of and relations with all individuals in the company. The Executive Assistant is responsible for timely and responsive management of Executive Office communications — discerning priorities and organizing for effective information management and retrieval. Of special significance is the assistant’s responsibility to prepare meetings and materials for board meetings and interface effectively with others.
The Executive Assistant is responsible for providing high-level, confidential administrative support. Duties are administrative and project-based including: scheduling travel, arranging meetings, prepare agendas, notices, attend meetings and prepare minutes for meetings. You will also handle information requests, preparing reports and correspondence. This position is privy to confidential information and as such, requires diplomacy and discretion in addition to flexibility in their daily work routine.
Follow up on action items from meetings on the President’s behalf; work very closely with direct reports of the President to ensure action items are completed timely.
Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, contracts and proposals. The volume of paperwork is quite heavy.
Exercise mature judgment and knowledge of the organization to balance business priorities, individual team needs, the President’s style and company policy.
Assist with organizing meetings and/or special events. Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event.
Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information.
Special organizational and research projects as directed.
Remain aware and coordinate complex scheduling using Outlook.
Promptly screen and distribute incoming email, responding where appropriate.
Conduct research and compile data as required.
Perform addition functions as directed or assumed on personal initiative.
Executive level candidate – senior experience a must.
Expert knowledge of MS Office, including Word, Excel, Powerpoint and Outlook.
Extremely organized and detail oriented.
Professional and mature demeanor; able to work with a variety of personality types.
Strong sense of urgency.
Proactive and able to foresee needs.
Timely and able to complete tasks quickly; must be able to multi-task.
Able to work independently and make sound decisions.
High energy, positive, outgoing.
Superior integrity with the ability to handle and process confidential and sensitive information.
Must be able to drive deadlines.
Strong written and verbal communication skills.
Very punctual, regular attendance.
Must be able to work under pressure.
Qualified and interested applicants are encouraged to apply today in confidence by sending your resume as a MS Document to Stefanie Howse – firstname.lastname@example.org.
ONLY QUALIFIED CANDIDATES WILL BE CONTACTED